Project Management relies on data to inform the journey from start to finish, and the basics of data analysis should be taught in most project management courses. A project manager should have all the essentials at their fingertips to allow them to be able to collect and report information as the project progresses. The S-Curve is one such tool that makes this element of the project manager’s responsibilities achievable. We describe what the S-curve is and how it is used in project management.
A project manager’s main focus, according to project management training, should be on keeping the project to budget and schedule. This means having a firm oversight about what is being spent and how the project is developing over time. In project management this process is referred to as earned value management (EVM). In simple terms EVM describes the activity in checking what has been done versus what should have been completed. EVM can be applied to both manhours/man days and cost, giving the project manager an idea of what is being spent and whether the project is on track to meet schedule milestones. Once the information on budget and progress on task completion has been collated, the project manager needs to be able to see the results in a visual, easy to communicate format that will demonstrate project status. The S-Curve graph is used for this precise purpose.
Reading An S-Curve Graph
The S-Curve is called as such because of the shape that the data will make on the graph – a shape that looks like an S (different variations are possible, depending on the type of project). The shape represents the many stages of a project – at the beginning you expect project growth to be minimal, the team are finding their feet, undertaking research. Thereafter, progress quickens and we arrive at the middle part of the ‘S’, also referred to as the point of inflection – representing the most amount of work completed. After this forensic stage of the project, growth usually levels, making the upper part of the ‘S’, also known as the upper asymptote.
An S-Curve graph in project management can be used to report a number of elements, not just cost vs time and man hours vs time. Project managers also use the target s-curve, baseline s-curve and actual s-curve, as a means to determine growth, slippage and progress.
Uses Of The S-Curve
As well as being used to evaluate performance of the project via EVM, s-curve graphs can also be used in other ways. These include;
- Using the S-Curve to illustrate cash flow during the project, particularly helpful when communicating with stakeholders around expectations
- Estimating quantity output that the project may produce. A popular S-curve use in construction, and manufacturing, but can be useful to the project manager as well.
- Being able to see outcome of project against a range of dates. This curve is likely to resemble more a banana than an ‘S’ and uses early and later dates to highlight schedule possibilities.
It may sound technical, but the S-curve graph is anything but and is a must for project managers who are keen to plan, monitor, control, analyse and forecast their projects progress, performance and current state.