Managing an office can be a challenge, but it is also a great opportunity to learn new skills including communication, time management and logistics. This is a vital role that requires a motivated and professional individual. Here are some top tips on how you can manage your office effectively and ensure a safe and productive working environment.
List All Your Tasks And Make A Plan
When you begin managing your office, the first thing you need to do is make a plan, and for that you need to understand your role in detail. List all of the tasks that you need to do, then divide them up by how important they are and how regularly they need to be undertaken. Some tasks, such as checking general email or voicemail inboxes and answering queries will need to be completed daily, whilst others will need to be done weekly, monthly or even just once a year. However often a task needs to be undertaken, make sure that you remember it and carry it out promptly.
Work With Trusted Service Providers
Some aspects of office management, such as cleaning, can easily be outsourced to a committed service provider such as Ideal Cleaning, which specialises in office cleaning across the UK and is able to offer the benefit of its experienced and dedicated team of cleaners. Hiring an outsourced team to clean your office, rather than relying on your own staff or doing it yourself, will ensure that the job is done properly and free you up to continue managing the office without the added hassle of having to clean it.
Make Sure That Your Office Is Compliant With All Regulations
Depending on the size and location of your office it will be subject to many different regulations and recommendations to improve the wellbeing of staff, including requiring a specific number of first aiders, fire wardens and mental health ambassadors. Appoint specific team members for each role, and then entrust their learning to dedicated course providers, such as Fire Safety At Work, so that they know how to support your staff in the event of an emergency.
Keep The Supply Cupboard Full
There’s nothing worse than visiting the supply cupboard, only to find out that it has run low on almost everything. To avoid this, check your supplies regularly and order them from a dedicated provider such as Officeproducts.co.uk so that your cupboard is always stocked with everything that you and your colleagues could possibly need.
Ask For Help If You Need It
Becoming an office manager can be daunting and nerve-wracking, so if you are struggling with any aspect of your role then seek help from your boss or the business owner. They will be able to help you to manage your job and may delegate some of your tasks to others so that you can use your time productively and manage the office effectively. Remember that this is an important role, so it is crucial that you take care of yourself and are able to do the job to the best of your ability.