In the context of online notarization, the remote one is related to the act of having a remote online notary do the notarization from a different physical place. Electronic notarization, occasionally called e-notarization, is a different type of online notarization from RON. Both involve the notarization of digital documents, but their respective processes are distinct.
How Exactly Does The Process Of Notarizing Documents Online Work?
The following steps make up the procedure for remote internet notarization:
- To get a document notarized by an internet notary from a distance, the client must first submit it to them.
- The paper is scanned, and the digital copy is stored on a trusted server. This is done with the use of online notary software that may be accessed using a web browser. Software features like electronic signature generation, document authentication, and more are all geared toward easing users’ legal processes and requirements.
- Next, the customer receives an email with the document attached as a PDF and a link to access it.
- The notary receives a copy of the transmission after it has been reviewed.
If the notarial certificate is defect-free when submitted to an organization with an online notarial seal, a formal order of “remote” notarization will be issued. The use of remote online notarizations, as opposed to the more conventional paper-based notarizations, results in time and financial savings for both parties engaged in the process.
Remote Online Notarization Vs Electronic Notarization
If a document has to be notarized in one location but accepted in another, you can undertake a remote online notarization. An online notary service does this by providing the technical infrastructure needed to do a notarial act remotely. To verify each other’s identities, the parties have agreed to employ a combination of video conference, email identification, and other means of communication. Next, the notary will sign and stamp the document digitally from a distance, completing the necessary steps to complete the notarization process.
Electronic notarization, on the other hand, is conducted in the same manner as traditional notarization. The notary, on the other hand, will meet with you in person to use a digital will-drafting platform. And supports the use of digital signatures rather than hand-written ones by the involved parties. This simply refers to the fact that the will is created in an electronic format and signed by the necessary parties over the internet. The notary’s role is to ensure that everyone signing the will is who they say they are and that they have the authority to act on behalf of the other parties.
To sum up, electronic notarization is performed entirely offline whereas the full procedure can be completed online for online (remote) notarization. If the notarization is being performed electronically, however, the signer does not need to be in the same physical place as the authorized official.
Only notaries publically authorized to do remote internet notarizations may do so. The term “remote online notary” refers to a notary public who has been granted the authority to do remote online notarizations from their own location. Many entities, including conventional notaries, now provide Internet notarization services. Online banks are the most prevalent notaries since their technology is widely used to conduct consumer transactions. Travel businesses and real estate management firms are two further examples of online notaries. Online notarizations may be performed by any NNA member who is also a certified notary public and who has satisfied the requirements established by the NNA Board of Directors.