There are many various definitions of a project. Some consider it to be anything – even a small thing like coming up with a good workflow. Others, though, think of it as being more complex – a set of different tasks that all lead to the same thing, like setting a network of clients. This is why, when defining skills that a project manager needs to have, you might be met with difficulties.
However, there are a couple of things that you need to know how to do if you want to manage a project right. For example, the ability to manage time is a must, as well as good communication. Then, you also need to delegate tasks right, as well as smaller things, like knowing which alternatives to monday.com to use during your project. This is why today, we take a look at some simple tricks that every project manager needs to know.
Get To Know Your Projects Before You Tackle Them
This is a basic thing that every project manager needs to do – but many ignore it. They believe that they might be able to go into a project without some proper planning – and hit a brick wall. It is imperative that you take a step back before delving into a project and try to figure out some basics. After all, you cannot really manage what you do not know.
So, make sure to take the time to understand exactly what it is that you need to achieve with the project. If you have stakeholders or clients, then make sure you talk to them and identify the goals. Ask them about their expectations, because these can help you create a solid project plan.
A Plan Is The Bones Of A Project
The main structure that you can rely on is a plan – so you need a strong one. Luckily, once you have your goals and expectations, the job is laid in front of you. The best trick we can share with you here is not to lose yourself in setting up a plan. Instead, simplify it all!
You can start small – with a simple page. All that you need to do is write down your main goal and how you are going to achieve it. Then, you should know how you will measure success as well as what the time frame is for your project. These two will help you shape up everything else you are doing since everything depends on them.
The rest is easy – just consider the resources, which include the budget, the time you have, and your team. How will you manage and track these all? Once you have the answer, write it all done, and you have created a simple yet strong project plan. Once you have the bones, you can start adding meat and developing your project further.
Know The People You Are Working With
It might go without saying, but it is a project manager’s job to know the people int heir team. Consider them well – each member will have their strengths and their weaknesses. It is up to you to delegate tasks according to these.
A lot will depend on the way you do this, but do not fret about it. No one is born perfect, so you will need to learn as you go. Make sure that your plan is simple enough that it is flexible, so you can change it as you learn more about the team. You will want everyone doing tasks that suit them, because that way, you will find success easily.
Keep Communicating With Your Team
The main way in which you will learn about your team’s strengths and weaknesses is through communication. It is a vital part of project management since it is the best way ideals will travel around.
However, a good project manager must know that communication goes in various ways. Not only do you need to work with your team, but you should also take feedback from them. Similarly, clients will want to work with you in some way, and then you need to give that information to the team and back to the clients again through reporting.
In order for everything to work smoothly, you should find some tools that you can use. This way, everyone will be on the same page, and there will be no distractions or misunderstandings.
Finding The Right Tools
In order to achieve your goal, you need to find the right tool. For example, if you want to grow your brand, then using the right webinar platforms can help immensely. The same goes for project management – you will want a tool for instant communication, as well as multiple PM tasks.
Just like there are different projects – so there are different tools. Some will focus on to-do lists, while others work best with Gantt charts. We strongly advise you that you read up on different tools that you can find, and how each can benefit your team. That’s how you will pick the best one and ensure that your team is on a sure path to successful project completion!
About the author: Petar Djordjevic is a content writer at Nifty Project Management Tool, agreat Asana alternative. He has a bachelor’s degree in Mathematics and is finishing his master’s degree in General Math. When he isn’t glued to his keyboard writing, he spends time reading epic fantasy and watching sitcoms, as well as learning more about content optimization and online writing.